Bookkeeper/Office Manager

Bookkeeper/Office Manager

humanworks is a well-established consulting company providing health and wellness services. We are a proven leader in our industry with a dynamic and inclusive culture of collaboration, cooperation, and innovation, providing unparalleled services to our clients and referral partners. We are currently seeking a bookkeeper/office manager to join our team.

This is a one-year term, part-time (3 days/week) position, located at the humanworks head office in Burnaby, BC. Reporting to the President, the successful candidate will provide accounting and office assistance for the company. It will best fit an energetic professional, who enjoys multitasking and working with people. You will be joining a dedicated team who are committed to their work, and you will be contributing to a company that encourages you to be the best you can be.

The role of the Bookkeeper/Office Manager

The bookkeeper/office manager will carry out a wide range of activities, including fiscal data management, reporting, correspondence, and have direct contact with all our staff and referral sources and take ownership of their concerns. The bookkeeper/office manager will have a clear understanding of humanworks’ core values, methodology and performance standards and contribute to the accomplishment of those standards. The selected candidate will be a strong team member, detail oriented, and well suited to a health services setting.

DUTIES & RESPONSIBILITIES

  • Maintain financial and accounting records
  • Produce financial reports and other management reports for the President
  • Communicate regularly with the President, providing relevant financial information as requested
  • Reconcile accounts receivable and payable
  • Customer invoicing
  • Preparation of electronic and/or cheque payments, banking deposits
  • Reconcile bank and credit card statement monthly
  • Maintain billing system
  • Prepare for financial year-end, including direct communication with our accountant
  • Greet visitors and create a welcoming office environment
  • Provide excellent customer service on the telephone and in person
  • Assist with administrative activities (e.g. opening referrals, editing and formatting reports, etc.), as needed
  • Maintain the office technology systems by being the chief contact for tech support service providers and software and hardware vendors
  • Assist with human resource activities where needed (ex. providing support for new staff related to setting up their administrative requirements)
  • Respond to emails and incoming calls for the office, screening calls and emails for appropriate referral

The following skills, knowledge, and abilities will make you a great fit for this position:

  • You have a high level of individual initiative and accountability
  • Excellent accounting and finance knowledge and skills
  • Clear communicator, with the ability to deal effectively and tactfully with a wide variety of people in correspondence, on the telephone, and in person 
  • Strong writing and editing skills, especially in correspondence
  • Maintain confidentiality and be discrete with information
  • Good knowledge of technology, and when technology is unfamiliar, you are adept at learning it
  • Solid skills in word processing and spreadsheet management software
  • Attention to detail and a passion for accuracy, especially error-free data entry
  • Flexible and collaborative; professional and friendly
  • The ability to meet daily, weekly and monthly deadlines consistently
  • The ability to work with limited supervision and successfully within a team
  • The ability to be flexible and to work on administrative tasks in addition to financial tasks

Required Experience & Qualifications

While training is provided, you possess the following skills and traits:

  • 2-5 years of experience in a similar role preferred
  • Minimum 2 years experience working in a bookkeeping role
  • Completion of accounting diploma or equivalent
  • Highly proficient computer knowledge of Sage50 (Simply Accounting)
  • Highly proficient in Microsoft Office (Word, Excel and Outlook)

Salary

  • $25-$30 / hr
  • The final salary for this position will depend on your experience and level of effectiveness.

How to apply

Please review our website at www.humanworks.ca and/or review our LinkedIn profile to learn more about our company. If you are interested in this position, email your cover letter and resume to Meetu Dhaliwal. Only those considered will be contacted.